Enter the party name exactly as listed on the case-initiating document (excluding only the words "The," "A," or "An" when preceding the name of a party). Use punctuation when it is part of the actual name (e.g., the apostrophe in O'Malley or Dave's Diner). Include hyphens in the last name or first name field when necessary (e.g., Rodriguez-Sanchez). Remove spaces in a last name (e.g., last names beginning with Mac or Mc or MC).

(a) Individual Persons

Enter the full last name, full first name, middle name (or initial), and generation (for example: Jr., Sr., II, etc.) into the designated fields. Use the Title field for designations such as Officer, Sergeant, or Executor. Additional information may also be added in the Party Text field, such as the words: Individually or in their official capacity, or Incorporated in the State of STATE NAME. Do not insert address information for non-pro se litigants.

(b) Corporations

Enter the full and complete name as referenced in the pleading in the last name field only. Exclude from entry of a corporate name any leading "The."

(c) Unions

The last name field is to be the full name of the union or trust, with the Local number or "Trustees of"  in the first name field. Where Trustees are also identified in the complaint in their official capacity, the individual names are to be entered into the party text field for the Trust. Where a Trustee is identified as a separate party, he/she must be entered as an individual, separate party.

(d) Indian Tribes

Enter "Confederated Tribes of the Umatilla Indian Nation," not "Umatilla Confederated Tribes."

(e) Governmental Entities

1. Federal Agencies: Enter the agency name (e.g., U.S. Department of the Interior), instead of the name of the agency head (e.g., Ken Salazar), unless that person is being sued in his/her individual capacity.

   Example 1 Secretary Ken Salazar, U.S. Department of Interior	Last Name: U.S. Department of Interior Party Text: Secretary Ken Salazar
   Example 2: When the Secretary is also being sued in his individual capacity enter:	Last Name: Salazar  First Name: Ken Title: Secretary Party Text: Department of Interior, in his individual capacity

2. States, Cities, Towns, and Counties: Enter the key words City of CITY NAME in the last name field. However, if the litigant is a department or agency for that state or city, drop the words "State of" or "City of" from the last name field and start the last name field with the name of the state or city.

   Example 1 City of Portland Water District	Last Name: Portland Water District
   Example 2 City of Portland	Last Name: City of Portland Not Portland, City of
   Example 3 Office of Services to Children and Families for the State of Oregon	Last Name: Oregon Office of Services to Children and Families

(f) Personal Property

Enter the item as listed in the pleading. Enter further description of the item, such as registration numbers, color, year, make, or model in the Party Text field.

1. Vehicles: Enter the vehicle as identified on the complaint.

   Example 1989 Chrysler New Yorker, VIN 325678765445

   Last Name: 1989 Chrysler New Yorker Party Text: VIN 325678765445

2. Currency: Enter currency as listed on the complaint. Enter the $ symbol with the dollar amount. Use comma(s) and decimal points. Following the amount, in parentheses, place the type of currency (e.g., (U.S.) for U.S. dollars), if known.

   Example $14,669.42 in US Currency

   Last Name: $14,669.43 (U.S.)

(g) Real Property

Use the street address if available. Start the last name field with the street address followed by the city and then the state abbreviation.

If the street address is not included, use the real property legal description, starting with the county where the land is situated. Insert the name of the state where the land is located in the party text field. Skip inserting the words "more or less" in the party descriptions.

Follow this hierarchy when entering the legal description of the property:

1. County
2. Number of Acres of Land
3. Tax ID number
4. Lot Number
5. Block Number

(h) John Doe(s) / Jane Doe(s)

• If the last name of the party is known but not the first name, enter/create the party by the last name only. See Example 1.
• If a first name is known but not the last name, the party record should be entered as specified in Example 2.
• If both the first and last name are unknown, enter the party as a "John Doe" or "Jane Doe." See Example 3.
• If the pleading identifies many unknown parties (e.g., John Does 1-5), then add the descriptor (1-5) in the party text for the party record of "John Doe" or "Jane Doe." See Example 4.
• If there is a unique descriptor about any of multiple John Does (e.g., Sergeant-in-Charge), create a separate party.

At such time as a "Doe" party is identified in the case, a termination date should be entered for the "Doe" party and a new party record created for the named party.

(i) Estates

If the party is regarding the estate of a person, insert "Estate of" in the last name field.

(j) Guardian Ad Litem

If the party is represented by a guardian ad litem, the guardian should be entered as the party. The person who is the subject of the guardianship should be entered the party text field.