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Clerk's Office Top Ten

1. Contacts and Resources

  1. The District of Oregon's website is at ord.uscourts.gov.
  2. The Chief Judge for the District of Oregon is the Honorable Michael W. Mosman. There are 23 judicial officers, including six district court judges, five senior district court judges, six magistrate judges, five recalled magistrate judges, and one part-time magistrate judge.
  3. Mary L. Moran is the Clerk of Court and Susan S. Miller is the Chief Deputy Clerk.
  4. The Court has three staffed locations: the Clerk’s Office has intake counters in Portland, Eugene, and Medford. There is also an unstaffed Clerk's Office in the Pendleton Courthouse. Court address and other contact information can be found on the Court's website under Court Info.
  5. The name of the assigned judge and the name and contact information for the courtroom deputy clerk and case administrators are found on the Case Assignment Notice filed in each case, and, as applicable, Case Reassignment Notices.

2. Local and Federal Rules, Orders, Policies, and Procedures

  1. Local Rules for the District of Oregon (LRs), effective March 1, 2016, are found on the Court's website under the Local Rules menu.
  2. It is the practice of the District of Oregon to apply some of the civil local rules, like those pertaining to the formatting of documents and sealed document procedures, to criminal case filings.
  3. Federal Rules of Civil Procedure are found on the Cornell University Law School website at www.law.cornell.edu.
  4. Federal Rules of Criminal Procedure are also found on the Cornell University Law School website at www.law.cornell.edu.
  5. Links to federal rules are also found on the Court's website under Local Rules.
  6. The Court has Standing Orders that, for example, establish requirements for entry to the federal courthouses in Oregon. Standing Orders are found on the Court's website under Court Info.
  7. Various other Court policies, including information regarding fee petitions, property bonds, and cameras in the courtroom, are found on the Court's website under Court Info.

3. Attorney Admission Information

  1. LR 83 outlines admission policies for attorneys seeking general admission and special admission to practice in the Court. Attorneys admitted to practice in this Court are concurrently registered for CM/ECF and consent to electronic service.
  2. Attorney admission application forms and filing instructions are available on the Court's website under the Attorneys menu, and include an Application for General Admission and CM/ECF Registration, Application for Special Temporary Admission (government attorneys), and an Application for Special Admission Pro Hac Vice.
  3. Attorneys interested in serving on the Court's Pro Bono Panel and the Court-sponsored Mediator Panel may apply by following the Pro Bono Service and Alternative Dispute Resolution instructions on the Court's website under the Attorneys menu.

4. Schedule of Fees and Court Forms

  1. The Court's Schedule of Fees is located on the Court's website under the Filing menu.
  2. The Judiciary's Electronic Access Fee Schedule is also available on the Court's website under the Filing menu.
  3. The National Archives and Records Administration Fee Schedule is not available on the Court's website, but can be found on the National Archives website at www.archives.gov, under the Research Our Records tab, by clicking on Order Copies of Records.
  4. Locally developed court forms for use in civil and criminal cases, and a Notice Regarding U.S. Court Forms are available under the Filing menu. Lists of all federal court forms are available on the U.S. Courts website at www.uscourts.gov, under the Services & Forms menu.

5. Electronic Case Filing Using the CM/ECF System

  1. The Court uses the Case Management / Electronic Case Files (CM/ECF) software to support electronic filing and service in civil and criminal cases, and remote, electronic access to court records. (See Fed. R. Civ. P. 5 and Fed. R. Crim. P. 49.)
  2. Training resources include a CM/ECF User Manual, on-line tutorials, and other release information. These resources can be found on the Court's website under the Filing menu and additional information is on the Public Access to Court Electronic Records (PACER) website at www.pacer.gov. Questions regarding electronic filing may be directed to the Clerk's Office case administrators during normal business hours.
  3. Civil LR 5 and Criminal LR 3001 govern electronic filing in the District of Oregon, including signature and document retention requirements, service requirements, and system availablity. Attorneys practicing in another district should contact that court for specific filing requirements as some rules and procedures may vary.
  4. Electronic filing of documents by attorneys is mandatory. Paper copies for judges are required in certain situations. For example, a judge's copy is required for dispositive motions and related documents, as well as a document that exceeds 10 pages, unless otherwise ordered by the Court. (See LR 5-9.)
  5. The deadline for electronically filing a document on the day it is due is 11:59 p.m. Pacific Standard Time (PST), unless otherwise ordered by a judicial officer. (See LR 5-3.)
  6. Registered User case participants (counsel of record or litigants who have been granted access to the system via court order) receive one free look at electronically filed documents in their cases. The "free look" is viewed by clicking on the hyperlink contained in the Notice of Electronic Filing (NEF) sent from CM/ECF following a system transaction. (Note: the "free look" must be taken within 15 days.) Users are encouraged to save and print documents accessed via these hyperlinks during the "free look" as thereafter PACER charges may be incurred.
  7. The Court will post notices regarding scheduled system downtime for maintenance or for software upgrades on its website and on the CM/ECF login screen.
  8. Transcripts of federal courtroom proceedings held before judicial officers in the U.S. District Court for the District of Oregon are electronically filed pursuant to the Policy and Procedures for the Electronic Filing of Transcripts. That document, as well as other pertinent information about redaction responsibilities and forms, is published on the Court's website under the Filing menu and Attorneys menu.

6. Case Initiation and Assignment

  1. It is mandatory for attorneys who are Registered Users, as described in LR 1-5(k), to open new civil cases electronically and to e-file their case initiating documents in the manner and process described in the CM/ECF User Manual, unless the case is to be sealed. New civil cases that are to be sealed, or filed by a pro se party, or attorney who is not yet a Registered User in this Court, are to be submitted in paper with an accompanying CD-R containing text-searchable, PDF versions of the filings. Case initiation documents include: complaints, petitions, or notices of removal, civil cover sheets, requisite filing fees, and service of process papers to be issued. (See LR 3 and the Practice Tip for LR 5-1.)
  2. As new civil and criminal cases are filed, a case number (including the office code, year, case type, and a five-digit number) will be assigned, and a presiding judicial officer will be selected randomly using the Case Assignment Module in CM/ECF. The Clerk’s Office will issue the service of process documents and generate the appropriate case initiation documents, including a case assignment notice and, in civil cases, a discovery and pretrial scheduling order.

7. Role of a Magistrate Judge in the District of Oregon

  1. A civil action may be randomly assigned to a Magistrate Judge as the presiding judge prior to and even absent consent.
  2. The Consent to Jurisdiction by a Magistrate Judge and Designation of the Normal Appeal Route form is given to the plaintiff at case initiation for service on all parties.
  3. Additional policy information about the Role of Magistrate Judges in the District of Oregon can be found on the Court's website under the Court Info menu.

8. How to Retrieve Case Information

  1. You will need a Public Access to Court Electronic Records (PACER) account to view federal court case information (case dockets and electronically filed documents, including written opinions) over the Internet. PACER is an electronic public access service of the United States Judiciary. Establishing a PACER account is free of charge, although registration does require a credit or debit card number to secure the account. Viewing menu screens is free, but viewing system output (e.g. reports, docket sheets, and case file documents) currently generates a fee of $.10 per page. All users can view documents designated as written opinions of the Court without incurring any charges. Excluding transcripts and reports, there is a 30-page document fee limit. This means that if you are viewing a 62-page electronically filed document, you will be charged only for 30 pages.

    PACER Service Center contact information:

    PACER Service Center
    P.O. Box 780549
    San Antonio, TX 78278-0549

    Visit the PACER Internet site at www.pacer.gov for additional important information.

  2. Some cases and documents have certain restrictions for electronic viewing via the Internet. For example, Social Security and immigration cases, or documents filed ex parte, or under seal pursuant to a protective order, are restricted to the filing party and counsel of record. Unless sealed or otherwise restricted, non-parties may view the information at the Court's public intake counter terminals.
  3. Contact the nearest Clerk's Office intake counter to locate civil and criminal case information generally older than 1990, or to retrieve records sent to the regional Federal Records Center in Seattle, WA.

9. Private and Otherwise Sensitive Information

  1. For information regarding the inclusion of personal data identifiers in court filings, see Fed. R. Civ. P. 5.2, LR 5.2, Fed. R. Crim. P. 49.1, and LR 3002. Counsel is reminded of the responsibility to review electronically filed transcripts. (See also the Policy and Procedures for the Electronic Filing of Transcripts available on the Court's website under the Filing menu and Attorneys menu.)
  2. Criminal LR 3003 governs the confidentiality and disclosure of presentence reports.
  3. The protection of personal or otherwise sensitive information applies to filings made either in electronic or paper form.
  4. The responsibility for compliance with privacy and redaction rules rests with the filer. (See the policy Notice Regarding Personal Data Identifiers and Other Sensitive Information found on the Court's website under the Court Info menu.)

10. Other Federal Resources

  1. Federal Judiciary website: www.uscourts.gov/Home.aspx.
  2. U.S. Government website: www.usa.gov.
  3. Ninth Circuit Court of Appeals website: www.ca9.uscourts.gov.


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