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Saturday, June 10, 2023

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Hon. Marco A. Hernández, Chief Judge

Melissa Aubin, Clerk of Court

Temporary Administrative Support Clerk


Term of Employment:
temporary, full-time
Classification Level:
CL 22
Salary Range:
Duty Station:
Portland, Oregon
Opening Date:
May 24, 2023
Closing Date:
June 16, 2023

The United States Pretrial Services Office for the District of Oregon is accepting applications for the position of Administrative Support Clerk in the Portland office. This position provides office assistance in accordance with approved internal procedures and policies. The duties consist of administrative and technical assistance to ensure smooth and efficient operations in the office. More than one position may be filled through this recruitment. This is a temporary position, subject to the availability of funding.

Representative Duties

  • Assists staff with scanning, copying, filing, stamping, and locating files and documents.
  • Utilizes personal computer and programs to send email, obtain and input data, produce documents, and scan, upload, and route documents.
  • Sorts, classifies, and scans appropriate documents from paper case files into database.
  • Prepares reports, form letters, notices, and other correspondence using templates and forms.
  • Assists with preparing correspondence, logs, and documents, including typing, keyboarding, formatting, and generating documents from templates and notes.
  • Performs other related duties as assigned.


Minimum Qualifications:

To be eligible for appointment at the entrance level, a candidate must be a high school graduate.

Desired Qualifications:

Two years of progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Candidates must also demonstrate:

  • A consistent past employment record;
  • Experience in dealing with routine and complex assignments;
  • Excellent typing and proofreading skills;
  • A demonstrated ability to think through, analyze, and interpret written communications;
  • Ability to prioritize tasks and work assignments;
  • Superior oral and written communication skills;
  • Strong interpersonal skills; and
  • A professional demeanor and appearance appropriate for a law or professional office environment.

Salary Range

Salary Range ($32,341 ‐ $52,588) depending on experience and qualifications. 

Employee Benefits

Appointments lasting 90 days or longer are eligible to earn annual leave and sick leave.

Application Process

To apply, submit the following:

  1. Federal Judicial Branch Application for Employment (AO 78) ;
  2. Letter of Interest (Cover Letter), which includes a narrative statement that addresses your qualifications, skills and relevant experience;
  3. Chronological resume; and
  4. List of 3 professional references with telephone and email contact information.

Send application packet via email to in pdf form and include "ORPT-23-04 Admin Support Clerk" in the subject line. All documentation should be combined into one pdf. Application forms are available on the District of Oregon’s website at ord.uscourts.gov in fillable format. Please type or print all information and sign and date forms where indicated. Incomplete packets will not be considered.

Due to the volume of applications, the U.S. Pretrial Services Office will only communicate with those individuals who are invited for personal interviews and only applicants who are interviewed will receive a written response regarding their application status. Applicants selected for interviews must travel at their own expense. Relocation expenses are not authorized and will not be reimbursed. Verification of employment, education, and reference checks will be made prior to any offer of employment. The selectee for this position will be subject to a criminal background record check and consumer credit check before an employment offer is made.

For Further Information

The United States Pretrial Services Office for the District of Oregon is an Equity Focused Employer.

We value diversity and are committed to equity and inclusion in our workplace. The District of Oregon encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran’s status, disability, religion, socio-economic circumstance, and any other status or characteristic protected under applicable federal law.