CM/ECF User Manual

Overview

This manual provides basic instruction for using the Court's Case Management/Electronic Case Files system (CM/ECF). CM/ECF, in conjunction with Public Access to Court Electronic Records (PACER), allows Registered Users to file, retrieve, and view civil and criminal public documents.

The United States District Courts initiated electronic filing in 1990. Information about how to locate civil and criminal case information pre-dating 1990 may be found in Section 12 of this manual.

Last Updated: Thursday, February 20, 2020

Glossary of Terms

Term

Description

CM/ECF

Case Management/Electronic Case Files.

CM/ECF NextGen

The latest version of CM/ECF, which introduced Central Sign-on (CSO).

CSO

Central Sign-on, a NextGen module that allows public users to access CM/ECF with their PACER credentials.

Division Codes

Venue codes assigned to the separate Divisional Offices of the Court. See LR 3-2.

  • Eugene: 6
  • Medford: 1
  • Portland: 3
  • Pendleton: 2

Docket Entry

A pleading, order, or other document entered on the docket sheet. Each entry includes a filing date, document number, and docket text. Supplemental docket text supplied by a filer will appear in italicized text. Docket entries are created by users selecting events from the available civil and criminal menus that most accurately describe the proceeding being recorded or document being filed.

Docket Sheet

The Court's permanent record of case filings and proceedings is referred to as the docket sheet. Docket sheet information for a case includes the names of the parties or litigants, attorney information, and general statistical data. Docket sheets also contain a chronological list of the pleadings and other documents filed in a case (docket entries).

Document

Any pleading, motion, exhibit, declaration, affidavit, memorandum, order, notice, or other filing made part of the Court's record.

Fed. R. Civ. P.

Federal Rules of Civil Procedure

Fed. R. Crim. P.

Federal Rules of Criminal Procedure

File Size Limitation

Thirty-five megabytes is the maximum size allowed for a single PDF.

Access Restricted to Counsel of Record and Case Participants

Access that restricts document viewing to a case's participants.

LR

Local Rules of Civil Procedure

NEF

Notice of Electronic Filing, an e-mail notice delivered to case participants at the completion of filing.

PACER

Public Access to Court Electronic Records is an electronic public access gateway that allows anyone to obtain public case information, including docket sheets and documents, from any federal court. Registration for a PACER account is free, but there may be a fee associated with accessing case information.

Party

Plaintiff(s), petitioner(s), defendant(s), respondents(s), or any other named participant in a case.

PDF

Portable Document Format, the file format that is used to store documents in CM/ECF.

PST

Pacific Standard Time - refers to all hours stated in this manual including Standard or Daylight Savings, whichever is applicable.

Registered User

An attorney or pro se litigant who has been granted e-filing privileges in CM/ECF. See LR 1-5(l).

Remote Public Access

Access to view a document available via PACER. Access to electronic case files is available for all parties and the public at each divisional office of the Court during regular business hours. A copy fee for reproduction of an electronic document will be charged in accordance with the Schedule of Fees.

Schedule of Fees

A list of services provided by the Court and the fees associated with those services.

Last Updated: Thursday, February 20, 2020

System Capabilities

A Registered User with a web browser, word processing software, PDF creation software, and access to the Internet will be able to use CM/ECF to perform the following functions:

  • Electronically file documents;
  • Receive notification of filings and orders made in cases in which the Registered User is a participant;
  • View official docket sheets and documents associated with any public case; and
  • View various case-related reports.
Last Updated: Thursday, February 20, 2020

User Experience

Basic computer knowledge and skills are necessary in order to use CM/ECF.

Registered Users should have a working knowledge of the operating systems on their computers, including web browsing, opening and closing programs, word processing, PDF creation, and printing.

Last Updated: Thursday, February 20, 2020

Hardware and Software Requirements

Note: Some versions of Safari make finding and uploading PDF files into CM/ECF difficult or impossible. Apple users should use an alternative browser, such as Mozilla Firefox or Google Chrome.

The following are the minimum requirements for using CM/ECF:

  • A personal computer;
  • A high-speed Internet connection;
  • A compatible browser that supports 128-bit encryption and has javascript and cookies enabled;
  • A word processor that is able to create PDF files, such as Microsoft Word;
  • Software and/or flatbed scanner to convert documents to PDF format;
  • Software to read PDF documents;
  • A valid, active e-mail account.
Last Updated: Thursday, February 20, 2020

CM/ECF and PACER Assistance

For assistance regarding electronic filing, contact the Clerk's Office at 503-326-8000.

For assistance regarding the viewing of federal court case information or the recovery of login credentials, visit the PACER Service Center website at www.pacer.gov.

Last Updated: Thursday, February 20, 2020

The Court Website

The Court website (ord.uscourts.gov) contains information relating to the work of the Court, including this manual, the Local Rules, Standing Orders, Court Policies, and Court contact information.

Last Updated: Thursday, February 20, 2020

Introduction

Only registered CM/ECF users are granted access to file in CM/ECF. As of January 21, 2020, all public users of CM/ECF—including attorneys and self-represented parties who have been granted filing privileges—must access CM/ECF using credentials for an upgraded individual PACER account.

Individuals who were registered users of CM/ECF prior to January 21, 2020, and who have not made any filings since before that date will be required to link an upgraded individual PACER account with their existing CM/ECF user account.1

Individuals seeking to become registered users after January 21, 2020, must request CM/ECF filing privileges via PACER.


1 Attorneys admitted to the bar prior to January 21, 2020, but who have never registered for a CM/ECF account should contact the Court for assistance.

Last Updated: Thursday, February 20, 2020

How to Link an Existing CM/ECF Account to a PACER Account

All registered users who had accounts prior to January 21, 2020, will be required to link their PACER and CM/ECF accounts before they may access the system. The linking process is simple and must only be done one time.

Note: If the accounts have not been linked, the Civil and Criminal filing menus will not be available after logging in because the account will have PACER privileges only.

Prerequisites

CM/ECF login and password: Before linking, have the credentials for CM/ECF available. During the linking process, the user will be prompted to enter his or her CM/ECF login and password. If the information is incorrect, the accounts will not be linked. Account holders that do not know their CM/ECF user name and/or password should submit an e-filing request via PACER. See Appendix K. 

Upgraded individual PACER account: Before the accounts can be linked, the user must have an upgraded individual PACER account. Do not use a shared account.

NOTE: For more information on PACER Administrative Accounts for purposes of shared billing, see www.pacer.gov/nextgen and click on the shared account FAQ.

To determine whether a PACER account has been upgraded, browse to www.pacer.gov, log in, then click on the Manage My Account link at the top right of the screen. If the account is not upgraded, it will so state next to Account Type:

linking1

Click the link to upgrade the PACER account. For more information, see www.pacer.gov/nextgen.

Linking Procedure

Navigate to ecf.ord.uscourts.gov, and when presented with the PACER login screen, use valid PACER credentials for an individual upgraded PACER account to log in.

 

Step

Screen

1.      Click Link a CM/ECF account to my PACER account, which is located under  Utilities and then Your Account.

 linking2

2.      Enter the user's CM/ECF login and password, then click Submit.

 linking3

3.      On the next screen, double check the information, and, if it is correct, click the Submit button. A confirmation screen will appear. Refresh the page and the Civil and Criminal filing menus will appear.

 linking4
Last Updated: Thursday, May 14, 2020

New Users

All individuals seeking CM/ECF filing access after January 21, 2020, including attorneys and self-represented parties, will be required to request access using an upgraded individual PACER account.

Attorneys Seeking Admission to Practice in the District of Oregon

Attorneys seeking admission to practice in the District should follow the instructions on the Court's website under Admissions to request admission through PACER.

Pro Hac Vice Admission

Attorneys from other districts seeking to appear pro hac vice in this District should follow the instructions on the Court's website regarding admission pro hac vice. Attorneys seeking pro hac vice admission to the District of Oregon must file a Motion to Appear Pro Hac Vice in the case in which they wish to appear and may need to also request CM/ECF registration via PACER.

Self-Represented Parties

Self-represented parties wishing to e-file should follow the instructions on the Court's website regarding registering for CM/ECF access as a self-represented party.

Last Updated: Thursday, February 20, 2020

Accessing CM/ECF

Navigate to ecf.ord.uscourts.gov. The browser will be redirected to PACER. Enter valid PACER credentials and a client code, if necessary. Successful logins will be redirected back to CM/ECF.

The client code field is an optional field available on the login screen for PACER tracking purposes. Any client code is entered for a transaction will be reflected on the billing statement generated by the PACER Service Center.

Because CM/ECF is accessed with PACER credentials, user name and password maintenance must be done through PACER's lost username or lost password utilities or by contacting PACER directly. The user's e-mail address, in addition to either the account number or date of birth and first and last names, are required to reset a username or password in PACER. The Court is unable to reset a user's PACER username and password.

Last Updated: Thursday, February 20, 2020

Events

After logging into CM/ECF, registered users will be able to use the main menu to file documents or perform other tasks.

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The filing events are organized by category:

Menu Item

Types of Events

Civil

Civil case filings, such as motions, notices, service documents, responses, replies, and answers.

Criminal

Criminal case filings, such as plea-related documents, motions, responses, replies, appeal documents, notices, and trial documents.

Query

Run name searches, create docket activity reports, look up case numbers, etc.

Reports

Access the written opinions report, run civil and/or criminal case reports, calendar event reports, docket sheet reports, etc.

Utilities

View Court information, link a PACER account to a CM/ECF account, review billing history, etc.

Search

Search for events.

Civil Events

The menus of events under the Civil selection include: Open a Civil Case, Initial Pleadings and Service, Motions and Related Filings, Other Filings, and Attorney Admissions.

Criminal Events

The menus of events under the Criminal selection include: Charging Instruments and Pleas, Motions and Related Filings, and Other Filings. Selection of the links under those headings reveals the individual docket events.

To electronically file a Trial Memorandum in a civil case, for example, you would first select Civil from the main menu and click on the Trial Documents menu under Other Filings. The event Trial Memorandum appears under the Trial Documents menu.

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Last Updated: Thursday, February 20, 2020

Search Function

If you are having trouble finding a specific event, click the Search function and start typing the name of the event you wish to file. A list of all events that include the word entered in the search field will be displayed.

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Find the correct event and click on the event name to begin the filing process.

Last Updated: Thursday, February 20, 2020

Browser "Back" and "Forward" Buttons

DO NOT USE the browser BACK and FORWARD buttons to navigate through CM/ECF. If an event was selected in error or incorrect information was entered on a prior screen, navigate back to the Civil or Criminal menu and begin again.

Last Updated: Thursday, February 20, 2020

Creating and Filing Documents

The standard format for electronically filed documents is Portable Document Format or PDF. There are three primary methods for creating PDF documents: (1) saving a document as a PDF directly from the word processing program, (2) printing a document to PDF, or (3) scanning documents from paper into PDF. All PDF documents filed in CM/ECF are required to be text-searchable. LR 5-2(b).

Saving as PDF

Saving a document to PDF directly from your word-processing program is the preferred method of creating PDFs. Most PDFs created this way are optimized and meet text-searchable requirements.

Printing to PDF

In some instances, printing to PDF is preferable. This is the case for any PDF-fillable form or for any PDF or document that contains scripts or code. NOTE: If CM/ECF blocks a PDF from being uploaded, printing the file to PDF frequently solves the problem.

Scanning to PDF

Scanning a document creates an image, and, therefore, scanned documents are much larger than documents saved directly to PDF. In addition, an optical character recognition (OCR) program requirements.

PDF Fillable Forms

DO NOT upload a PDF fillable form to CM/ECF. Instead, print or flatten the fillable PDF before uploading it to CM/ECF so that the fields are removed.

PDF/A

PDF/A is an International Standards Organization (ISO) standard document format. PDF/A documents are self-contained and do not rely on or access information outside of the document itself to display the information contained within the document. Accordingly, the PDF document appears, and will continue to appear, identical to the document from which it was created, no matter where or when it is accessed. As a result, most PDF/A documents will have a slightly larger file size.

The District of Oregon does not require filings to be in PDF/A format at this time.

File Size Limits

PDF files that exceed 35 MB will not be accepted by CM/ECF. Files that exceed this limit must be broken down into smaller, separate files and uploaded as attachments to the main document.

Uploading Documents:

StepScreen
This is the document attachment screen, which is presented in all public-user events. image165
REMINDER: PDF Fillable Forms should be flattened prior to attachment, and pursuant to LR 5-2(b), all pleadings and documents, including attachments and exhibits, must be filed as text-searchable PDF files unless otherwise directed by the Court.
The main document should be the pleading. Click Choose File to locate the document for attachment. image168
A new window will open. Locate your pleading in the location where it has been saved. image172
Prior to attachment, it is recommended that the PDF be reviewed to ensure it is accurate and is the correct attachment. This can be done by right clicking on the PDF and selecting the Open option. The PDF will open on your screen for review. After confirming the PDF is correct, click the X in the upper right corner of the PDF to close it. image174
Make sure the correct document is highlighted, and then click Open in CM/ECF to continue with document attachment. image176
Attachments should also be uploaded at this time. Click Choose File to locate and confirm your attachment as indicated above. image179
Each attachment must be labeled with a Category from the drop-down menu or a Description in the free text field. It is not necessary to enter both a Category and Description. image182
The first attachment(s) should be any exhibit(s) to the pleading, such as the required state court pleadings for a Notice of Removal. The next attachment should be the Civil Cover Sheet (JS44) followed by individual summons(es) for issuance. Multiple summons(es) may be attached as a single PDF document. Civil Cover Sheet and Summons are selections available in the Category drop-down menu. image185
NOTE: Attaching a PDF to the Attachment 1 option causes the Attachment 2 option to appear. Repeat the attachment process as needed to attach all necessary documents.
When all documents have been added, click Next to continue. image188
Last Updated: Friday, February 21, 2020

Paying Filing Fees

StepScreen
The next screen presents five questions to determine the status of any filing fees for a complaint or notice of removal. pay.gov process1
These selections indicate exemption or waiver of the filing fee and will allow you to proceed without payment of fees through Pay.gov. If you select either of these options, please proceed to the Party this Filing is Against section below. pay.gov process2
This selection initiates the online payment process through PACER and Pay.gov. pay.gov process3
The next screen verifies the filing fee. Click Next to be redirect to PACER for payment. If prompted, log in with valid PACER credentials. image199
If you have a saved a default filing fees payment method in PACER, that payment method will be selected by default. To use a different payment method, click Enter a Credit Card and complete the required fields. image201
If you do not have a default filing fees payment method specified in PACER, enter the payment information and click Next. image204

The next screen is the payment confirmation screen. If you need to modify any  information, click Back.

Otherwise, enter any additional e-mail addresses that should receive a copy of the receipt, check the box to authorize payment, and click Submit.

IMPORTANT! Although the fee has now been paid, the filing has not been perfected in CM/ECF, so do not close the tab or window.

You will immediately be redirected back to CM/ECF to complete the transaction.
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Last Updated: Friday, February 21, 2020

Requesting a Refund for a Duplicate Payment on Pay.gov

Standing Order 2011-9 (see 2011-9 In Re Policy to Refund Electronic Filing Fees.pdf ) grants the Clerk's Office authority to issue a refund for duplicate or erroneous fee payments made via Pay.gov. A CM/ECF Registered User who makes a duplicate or erroneous fee payment through Pay.gov will receive a Notice of Electronic Filing (NEF) alerting the user to the duplicate payment and a deadline by which a request for refund is due. Refund requests may be filed only for duplicate or erroneous fee payments and only after a Registered User receives a notice of duplicate payment. Below are instructions for filing a refund request and tips on how to avoid making duplicate payments in the future.

Requesting a Refund

Requests for a refund of duplicate or erroneous payments must be made in writing in pleading form and filed in CM/ECF using the "Request for Refund of Fees Paid Electronically" event, which may be found using the search feature. The pleading must contain the name, address, and telephone number of the party requesting the refund. See Sample Request for Refund of Pay.gov Payment.pdf .  During filing, the user will be prompted to link to the filing for which the duplicate payment was made.

The written request for a refund must be accompanied by supporting documentation, including a copy of the electronic payment receipt and a copy of the NEF from the system transaction in CM/ECF during which the erroneous payment was made. This documentation is to be added as attachments to the main document during the filing process.

Upon receipt of the refund request and verification of the error, the Clerk's Office will process the refund to the same credit card used to make the erroneous payment. A notice of the refund will be recorded in the associated case docket in CM/ECF. Refunds will not be issued by check.

Avoiding Erroneous Payments

To avoid making duplicate payments:

  • Never use the browser back and forward buttons to navigate within CM/ECF.
  • Do not complete the payment screens and then close the browser window or navigate away from the application. Always wait until Pay.gov redirects you back to CM/ECF to complete the transaction. Like other CM/ECF transactions, there will be a final warning screen where you can review the docket text and submit the transaction.
  • If, either due to a system or user error, the transaction is not completed but you have completed the payment screens, do not refile your pleading. If you attempt to refile, you will be prompted to make the payment again.
  • Do not click the "Submit Payment" button more than once from the Online Payment, Step 2 screen. Be patient while the payment processes. A successful payment will generate an NEF that includes the Agency Tracking ID number from Pay.gov.
  • To cancel a transaction from within Pay.gov, click either the "Cancel" button or the "Return to your originating application" link that appear on both the Online Payment, Step 1, and Online Payment, Step 2, pages. This will end the payment process, and the event will not be docketed. A display message will confirm that that the payment process has been canceled, and the event will not be completed.
  • Sanctions for Repeat Offenders

In the event an attorney or law firm repeatedly makes erroneous payments and corresponding refund requests, the Court may consider remedial action, including an order to show cause as to why that attorney or law firm should not be barred from making future payments electronically.

Last Updated: Thursday, February 20, 2020

Inserting Hyperlinks in Filings

CM/ECF will accept documents with hyperlinks, and they may be included in filings. LR 5-2(c). Some judges prefer that sources be hyperlinked in pleadings. For information on how to create hyperlinks, refer to the documentation for your application, i.e., Microsoft Word or Adobe Acrobat.

Last Updated: Thursday, February 20, 2020

The Court's Case Numbering System

Thousands of cases are filed each year in the District of Oregon, and CM/ECF assigns a unique case number to each case when it is opened. The full case number (seen on the case assignment form you receive from the Court) will be formatted as follows:

  • Division Code: For statistics tracking and case management purposes, each case number includes a division code, which is the number before the colon. See LR 3-2 for a list of the division codes and their corresponding counties.
  • Year Initiated: The number after the division code represents the year in which the case was initiated.
  • Case Type: The two-letter code after the hyphen refers to case type. There are several case types, but most filers will see CV for a civil action or CR for a criminal case.
  • Case Number: The next number is simply the next available number, starting at 1 and counting up as far as required in a given year.
  • Assigned Judge Initials: In cases where a judge has been assigned, a two-letter code representing the assigned judge is appended to the end of the case number. See Appendix J. The assigned judge code should be included in the caption of any pleading filed in the case. When calling the Clerk's Office about an active case, it is essential to give the complete case number, including the judge initials. 
Last Updated: Thursday, February 20, 2020

Documents to be Filed Under Seal Pursuant to an Existing Protective Order

Pursuant to LR 26-4(c) (see also  2012-6 In Re Electronic Filing of Documents Pursuant to an Existing Protective Order in a Civil Case.pdf ), Registered Users are required to file documents authorized for filing under seal pursuant to an existing protective order via CM/ECF.

If a protective order exists in a civil case, the user will be asked during filing if the document should be filed under seal.

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Selecting "Yes" will restrict access to the document only (not the docket entry) to participants in the case. Selecting "No" will not restrict the document.

At the final warning screen, the user will be able to see the Document Restricted According to Protective Order text indicating the PDF attached to the docket entry is restricted. 

Last Updated: Friday, February 21, 2020

Notice of Electronic Filing (NEF)

At the conclusion of a filing transaction, the system will generate a Notice of Electronic Filing (NEF) to confirm that the document has been filed and served on the parties who are Registered Users. The NEF displays the recipient's names, primary e-mail addresses, and secondary e-mail addresses (if any). The NEF will also indicate which case participants (if any) who were not served electronically. The filing party is responsible for effecting service in hard copy on parties who were not served electronically.

NEFs each contain a hyperlink to the main document attached to the docket entry. "Paperless" orders do not include a link because the entire order is visible as the docket text and included as part of the NEF.

Registered Users have two options to receive NEFs: either per filing or as a daily summary report that is generated only if case activity has occurred. These preferences may be changed in your PACER account.

NEF Details:

Step

Screen

The date and time of the filing are documented in the NEF. The time is recorded as Pacific time (PDT) based on the location of CM/ECF.

 image346

The case name and number, the filing party, the document number assigned to the entry, and the judge assigned to the case are listed in the NEF.

 image349

The docket text of the entry is also displayed.

 image351

NEF recipients are listed below this line.

 image356

Parties who are not Registered Users who require service by another means are listed below this line.

 image356

Each document attached to the entry receives an electronic document stamp verifying that it was filed in CM/ECF.

 image358

NOTE: Some e-mail systems follow hyperlinks to check for security risks, which will use up the "free look," so e-mails from CM/ECF should be exempted from this type of scanning.

The "Free Look"

With the exception of transcripts of proceedings and documents filed under seal or otherwise restricted, each recipient of an NEF receives a "free look" at the filed document. Any subsequent access to the document will result in assessment of applicable PACER fees.

Restricted Documents

Only Registered Users associated with the case as counsel or party of record may view documents filed with restriction levels. Users attempting to access such documents will be prompted to log in before the document may be viewed. These document types include, but are not limited to, the following:

  • Documents filed in Social Security cases;
  • Documents filed in criminal cases PRIOR to November 1, 2004;
  • Documents restricted pursuant to a protective order in a civil case;
  • Documents filed ex parte; and
  • Party consents to jurisdiction by a magistrate judge.
Last Updated: Thursday, February 20, 2020

E-mail Notification Message Failures

Service of a document to a Registered User is deemed complete upon filing the document in CM/ECF, at which point the system transmits the NEF. Fed. R. Civ. P. 5(b). To ensure proper service, it is essential that Registered Users maintain current, working e-mail addresses in CM/ECF and PACER. Furthermore, it is important that interference with the NEF not occur after it leaves the Court's mail server, such as being deemed junk mail by a spam filter. The Court cannot stress enough that NEF delivery failures will not excuse missed deadlines.

Temporary or Non-Permanent Failure Bouncebacks

An NEF transmission may fail if the recipient's mailbox is too full or if the recipient's e-mail is otherwise unavailable. Usually the recipient's e-mail provider will deliver such messages at a later time, resulting in a delay. Though a bounceback message will be delivered, the Court will not retransmit the NEF unless the message fails permanently.

Permanent Failure Bouncebacks

When an NEF message permanently fails for an e-mail address, the Court receives a bounceback. The Court will use current case information as well as the Oregon State Bar directory (or other state bar directory resources) to attempt to locate the attorney and will attempt to resend such messages to the correct primary e-mail address for Registered Users, however, incorrect secondary e-mail addresses associated with CM/ECF accounts that generate permanent delivery failures will be removed from the account without any further notice.

Attorneys will be asked to comply with LR 83 by submitting a notice of change of address in their pending cases and/or cases on appeal. A motion for substitution of counsel or notice of withdrawal or substitution of counsel may be requested.

If the Clerk's Office is unable to reach the party or parties involved, the transaction failure will be documented on the case docket. Court staff will instruct opposing counsel to complete service in hard copy of an undeliverable filed document if the other attempts to complete notification fail. Court staff will complete service in hard copy of an undeliverable court-generated document if the other attempts to complete notification fail.

Last Updated: Thursday, February 20, 2020

Notice of Change of Address or Representation by an Attorney

Pursuant to LR 83-10, any notices of change of business address and/or e-mail address must be made in pleading form and filed in the pending cases and in cases on appeal. An e-mail or letter to the Court is NOT sufficient. Registered Users are responsible for updating their own user account information in PACER.

Last Updated: Thursday, February 20, 2020

Discontinuing NEFs for a Case

The Court is required under Fed. R. Civ. P 77(d) to notify counsel of record of the entry of all orders and judgments, including post-judgment orders and appeal activity, even if the litigant represented has been terminated from the case. Counsel desiring to terminate electronic notices in a case must do so affirmatively by either:

  • Withdrawing from the case as counsel of record (LR 83); or
  • Filing a formal notice in pleading form requesting that the e-mail notification in the case be turned off.
Last Updated: Thursday, February 20, 2020

Required documents

The following documents must be prepared prior to beginning the case opening process:

To file a Complaint or PetitionTo file a Notice of Removal
  1. Complaint or Petition
  2. Civil Cover Sheet (JS44)
  3. Summons for issuance by the Clerk’s Office, if appropriate
  1. Notice of Removal
  2. Civil Cover Sheet (JS44) 
  3. Copies of the required state court pleadings
    • Complaint
    • Executed summons
    • Answers
    • Pending motions
NOTE: PDFs must be text-searchable and PDF fillable forms must be flattened or otherwise unmodifiable prior to attachment.

To open a civil case, click on the Civil menu, and then select Open A Civil Case under the Open a Civil Case – Attorney heading.

Last Updated: Friday, February 21, 2020

Selecting the Divisional Venue

The first step is to select the correct divisional venue in accordance with LR 3-2(b).

  • When filing a Complaint or Petition, the divisional venue is the division of the Court in which a substantial part of the events or omissions giving rise to the claim occurred or a substantial part of the property that is the subject of the action is situated.
  • When filing a Notice of Removal, the divisional venue is the county where the originating complaint was filed.
  • LR 3-2(a) establishes counties and their corresponding divisional codes as follows:
    1. Portland Division (Division Code 3): Clackamas, Clatsop, Columbia, Hood River, Jefferson, Multnomah, Polk, Tillamook, Wasco, Washington, and Yamhill counties.
    2. Pendleton Division (Division Code 2): Baker, Crook, Gilliam, Grant, Harney, Malheur, Morrow, Sherman, Umatilla, Union, Wallowa, and Wheeler counties.
    3. Eugene Division (Division Code 6): Benton, Coos, Deschutes, Douglas, Lane, Lincoln, Linn, and Marion counties.
    4. Medford Division (Division Code 1): Curry, Jackson, Josephine, Klamath, and Lake counties.
StepScreen
Determine the proper division and then select the appropriate Office from the drop-down menu. image007
Click the Next button. Fill out the Other court name and Other court number fields with the appropriate state court information if you are filing a Notice of Removal.  It is not necessary to fill out these fields if you are filing a Complaint or Petition. image009
Last Updated: Friday, February 21, 2020

Arbitration Code

StepScreen
Leave this box blank.

image053

Last Updated: Friday, February 21, 2020

County

StepScreen
Select the appropriate county.* image055

*NOTE: Selection of the appropriate county is determined by the type of filing.

When filing a Complaint or Petition, the county should correspond to the location where a substantial part of the events or omissions giving rise to the claim occurred or a substantial part of the property that is the subject of the action is situated.

When filing a Notice of Removal, select the county where the originating complaint was filed.

Last Updated: Friday, February 21, 2020

Fee Status and Fee Date

Fee Status:

There are five selections, but only pend (IFP pending) and pd (paid) typically apply in civil cases at the time of filing.

image057

  1. pend (IFP pending) – Select this option if you intend to file an application to proceed in forma pauperis with this case.
  2. due (due) – Do not use.
  3. fp (in forma pauperis) – Do not use.
  4. none (no fee required) – for attorney use.
  5. pd (paid) – Select this option if you intend to pay the filing fee during docketing of the complaint or notice of removal.
  6. wv (waived) – for U.S. Attorney use.

Fee Date:

StepScreen
This selection defaults to today’s date. Do not modify this date. image059
Last Updated: Friday, February 21, 2020

Date Transfer

StepScreen
This selection should be left blank even if you are filing a Notice of Removal. image061

REMEMBER: It is important to review this information prior to selecting Next to ensure all information has been entered correctly. You will have no further opportunity to modify this information. Select Next to continue to party information.

image063

Last Updated: Friday, February 21, 2020