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CM/ECF User Manual

Section 1 - Introduction

Overview

This manual provides basic instruction for using the Case Management/Electronic Case Files (CM/ECF) system. CM/ECF allows Registered Users to view and retrieve civil and criminal public docket sheets, documents, and reports online. It also allows the electronic filing of documents directly in a case by a Registered User.

Glossary of Terms

Glossary of Commonly Used Terms
Term Description
CM/ECF Case Management/Electronic Case Files system
Division Codes Venue codes assigned to the separate Divisional Offices of the Court -
Eugene: 6 Medford: 1 Portland: 3 Pendleton: 2 (See LR 3)
Docket The court's permanent record of filings and proceedings held in a case. Docket information for a case includes the names of the parties or litigants, attorney information, and general statistical data. Dockets also contain a chronological list of the pleadings and other documents filed in a case ("docket entries'). Each docket entry will have a corresponding filing date, document number, and docket text. Supplemental docket text supplied by a filer will appear in italicized text. Docket entries are created by users selecting events from the available civil and criminal menus which most accurately describe the proceeding being recorded or document being filed.
Document Any pleading, motion, exhibit, declaration, affidavit, memoranda, order, notice, or other filing made part of the Court’s record
Electronic Filing Using the CM/ECF system to file a document in the Court’s case file by uploading a document in PDF format directly from the Registered User’s computer. NOTE: sending a document to the court via e-mail does not constitute “electronic filing.”
Fed. R. Civ. P. Federal Rules of Civil Procedure
Fed. R. Crim. P. Federal Rules of Criminal Procedure
File Size Limitation Individual PDF files uploaded into CM/ECF are to be no more than 35 MG in size. MG is short for megabyte. Most file directories display the size of a file in KB or kilobytes. There are 1024 kilobytes in 1 MB. So, a file sized 3000 KB is approximately 3 MG and therefore well below the maximum file size allowed
Hyperlink A hyperlink, also called a link, is an electronic connection between one web page to either (1) other web page on the same website or (2) web pages located on another website.
Limited Access to Counsel of Record and Case Participants Where access to view a document remotely (over the Internet) is limited to Counsel of Record and Case Participants only. The document is not viewable via PACER. Access to electronic case files is available for all parties and the public at each divisional office of the USDC-OR during regular business hours. A copy fee for reproduction of an electronic document will be charged in accordance with the Schedule of Fees.
LR Local Rule
NEF Notice of Electronic Filing
PACER PACER (Public Access to Court Electronic Records) complements CM/ECF functionality by allowing the public to view documents filed in any federal court. PACER does not allow electronic filing, and some documents and cases will not be viewable via PACER. NOTE: because PACER pulls documents and information from the CM/ECF system, it is easy to confuse the two.
Party Plaintiff(s), defendant(s), any other participant in a case, counsel of record, and/or self-representedlitigants
PDF Portable Document Format
PST Pacific Standard Time - refers to all hours stated in this manual including Standard or Daylight Savings, whichever is applicable
Registered User Attorneys admitted to practice in this Court and self-represented litigants who have been granted permission to electronically file documents via CM/ECF.
Remote Public Access Access to view a document is available via PACER. Access to electronic case files is available for all parties and the public at each divisional office of the Court during regular business hours. A copy fee for reproduction of an electronic document will be charged in accordance with the Schedule of Fees
Schedule of Fees A list of services provided by the Court and the fees associated with those services.

System Capabilities

A Registered User with a PACER account, CM/ECF-compatible web browser, appropriate word processing and document creation software, and access to the Internet will be able to use the Court’s CM/ECF system to perform the following functions:

  • Access the Court's website;
  • View, print or download the most recent version of the CM/ECF User Manual;
  • View videos and interactive training materials;
  • Electronically file pleadings in your case;
  • Receive instant notification of filings and orders made in your case;
  • View official docket sheets and documents associated with any public case;
  • View various case-related reports; and
  • Maintain and update your user account password and e-mail address.

User Experience

Basic computer knowledge and skills are necessary in order to use the CM/ECF system.

You should have a working knowledge of the operating system on your computer and be familiar with:

  • Opening and closing programs;
  • Moving, minimizing, and maximizing windows;
  • Operating menus, text fields, drop down list boxes, scroll bars, and other Windows objects using the keyboard and a mouse;
  • Switching between programs using a mouse and a keyboard;
  • Understanding files, directories, and file system hierarchy;
  • Using file browse dialog boxes; and
  • Selecting multiple items from a list.

You should know how to use an Internet browser and how to:

  • Locate and browse a specific web address by typing the address in the location field;
  • Create and use bookmarks and/or create favorites;
  • Identify and operate hypertext links;
  • Access and delete browser cookies and cached information; and
  • Print from a web browser.

You should know how to use word processing software. It is particularly important that you know how to print from your word processor. You must also be familiar with PDF document conversion protocols.

Hardware and Software Requirements

The following are the minimum requirements for using the CM/ECF system:

  • A personal computer running either Microsoft Windows or Apple OS X operating system;
  • Internet access through an Internet service provider using Point to Point Protocol (PPP); and
  • DSL, cable, or other high-speed connection (dial-up is not recommended).

A compatible browser* that supports 128 bit encryption and has Javascript and cookies enabled;

  • A Portable Document Format (PDF)-compatible word processor such as Microsoft Word or Corel WordPerfect;
  • Software to convert documents from a word processor format to PDF format, such as Adobe Acrobat PDF Writer;
  • Software to read PDF documents (Adobe Acrobat Reader is available at no cost at www.adobe.com);
  • Access to a flatbed scanner with sheet feeder if paper documents need to be imaged before being uploaded into the system.
  • A valid, active e-mail account.

* CM/ECF has been tested for use with Mozilla Firefox version 3.5 or 3.6 and Internet Explorer version 7 or 8. Safari, Opera, and Google Chrome have not been tested for use with CM/ECF and compatibility is uncertain at this time.

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